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Human Resources (Hr) Coordinator in Gaithersburg, MD at Edgewood Management

Date Posted: 8/29/2018

Job Snapshot

Job Description

We are looking for a Human Resource Coordinator to join our team in Gaithersburg, MD!



The HR Coordinator is a corporate support role located in Gaithersburg, MD.


Edgewood Management Corporation is the premiere affordable property management company on the East Coast. Our mission is simple: Help people improve their lives. Edgewood Management expanded its brand by launching Vantage Management in 2012 to focus solely on an existing portfolio of nearly 4,000 market rate units located in the Maryland, Virginia, and the Washington DC area. Vantage specializes in third-party management of conventional multi-family properties utilizing proven solutions developed during our 40 years of experience plus today's sophisticated technologies to address the complex needs of property owners.



SUMMARY


The Human Resources Coordinator will serve as a member of the HR team primarily in an administrative capacity to support ongoing department activities and initiatives.  This individual’s areas of key focus on a regular basis include, but are not limited to recruiting & hiring, onboarding, training, compliance and general department support.  As a customer service representative of the department and of the corporate office, the HR Coordinator will participate in activities which support our culture of team and inclusion.  The HR Coordinator will build connections with corporate department heads as well as hiring managers in the main office as well as in our geographically dispersed portfolio of properties in 13 states.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skills, and/or abilities required in order to do so.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




PRIMARY/ESSENTIAL DUTIES AND RESPONSIBILITIES


  •          Support all recruiting, hiring and onboarding activities including, but not limited to:


o   Posting open position in our HR Information System (HRIS: “Kronos”), on our company websites and on various job boards (DCJOBS, CareerBuilder, Indeed, LinkedIn, etc.).  Monitor job boards to ensure they are producing candidates and that mapping and links are working properly.  Review reports and troubleshoot any issues with vendors.


o   Coordination, preparation, logistics and attendance/participation in job fairs and career events.  Specific roles include: advertising, site visits, materials design and production, coordination of company representation, procurement and inventory management of company marketing materials and supplies, event-day set-up, post-event follow-up with candidates and other company volunteers, etc.


o   Interact with job applicants, responding to questions of status, prescreening of resumes and applications, helping to assist with review for potential job fit, conducting phone screening interviews, forwarding referred candidates to hiring managers, disposition of referred or rejected candidates’ application records, etc.


o   Scheduling and handling logistics of interviews with hiring managers, HR representatives and others.


o   Communicate (phone and e-mail correspondence) with candidates throughout the offer/onboarding process, including: processing of background and drug screening, advising hiring manager and HR with status updates, etc.


o   Draft offer letters for review and approval, forward company-signed offer letters to candidates, save/file applicant-signed offer letters as appropriate and ensure hiring manager, applicant and HR are aware in order to prepare for start date.


o   Schedule new employees for new-hire orientation and coordinate logistics and awareness with all parties for day-1 readiness.


o   Complete cost-allocations and process for payment all monthly vendor invoices as well as assist with any billing and reconciliation issues. Interface with vendors, Accounting and others is required.


o   Attending vendor-hosted webinars/information sessions, check-ins and meetings.


o   Approve requisitions for temp agencies; coordinate and act as liaison between the agency and the community in need of contingent staffing.  Liaison role includes communication with agency/staffing firm in the event of any staffing issues, performance concerns, conversion-to-hire situations, etc.


o   Partner with HR Generalist in the production, maintenance, upkeep and distribution of the weekly staffing (company-wide vacancies status) report.  This includes applicant status updates, job/role updates, applicant tracking, and hiring manager check-ins and follow-ups.



  • Support the Training Department with logistics and training session preparation, including invitations, food, materials, system documentation, account activation/deactivation, etc.

  •  Kronos responsibilities include data entry of new hires, maintaining job   descriptions and other recruiting and onboarding process documents in the system.

  •  File management and organization of personnel file documents for all employees.

  •  Other tasks, projects, assignments or duties as assigned.




Job Requirements

REQUIRED QUALIFICATIONS – SKILLS, EXPERIENCE, ABILITIES


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



•         1-3 years or more experience in administration with responsibilities and successful performance as described in the Essential Duties.



•         Strong professional writing skills/experience required, along with prior experience in crafting company letters, e-mail communications, and developing online/offline content (posters, flyers, graphic design, copy writing, formatting, etc.). 



•         Strong computer skills required, including proficiency with MS Office suite (Word, Outlook, Excel, Powerpoint, etc.).  Comfortable familiarity with professional posting of content on web-based and social media sites (e.g. Facebook, LinkedIn, Twitter, Instagram and others) is needed.



•         Strong interpersonal, communication and speaking skills required.  Equally comfortable with the written word as the spoken word; able to collaborate with others, build relationships, be a brand ambassador and a customer service specialist.  Capability to be successful at influencing and generating excitement about the potential for candidates to want to work for the company.



•         Associate’s or Bachelor’s degree desired but not required.  Education, experience or certificates in human resources, communications or related fields are a plus.



•         Strong organizational, multi-tasking and time management skills with excellent attention to detail.  Adept at owning projects and tasks, managing deliverables to meet deadlines, connecting with people and facilitating effective collaboration to achieve successful outcomes.



•         While performing the duties of this job, the employee is regularly required to read, write, talk and hear.  The employee frequently is required to sit; use hands/fingers to handle or feel; and reach with hands and arms.  The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 20 pounds and occasionally move up to 50 pounds or more.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Must have reliable transportation and ability to meet attendance/punctuality requirements.



WORK ENVIRONMENT:  The role will be primarily based at the company’s corporate offices in Gaithersburg, MD and the work environment is predominantly an office/clerical environment.  Primary schedule is Monday-Friday from 8:30-5:30; schedule may shift to start earlier, end later, or involve weekend work based on business needs.


Edgewood Management Corporation is the premiere affordable property management company on the East Coast. Our mission is simple: Help people improve their lives. Edgewood Management expanded its brand by launching Vantage Management in 2012 to focus solely on an existing portfolio of nearly 4,000 market rate units located in the Maryland, Virginia, and the Washington DC area. Vantage specializes in third-party management of conventional multi-family properties utilizing proven solutions developed during our 40 years of experience plus today's sophisticated technologies to address the complex needs of property owners.



We are always looking for the best talent - individuals who are positive, motivated and hardworking, but most importantly align with our core values to provide the best place for others to live. We understand what matters most: the health and well-being of you and your family. We also realize what a significant role work plays in contributing to these. That is why Edgewood offers a comprehensive benefit plan that aims to meet the needs of our valued employees and their families. Edgewood prides itself on offering extensive, market-competitive health and welfare benefits, including:




  • Medical, Dental & Vision 

  • Prescription Drug Program

  • Paid Vacation & Holiday

  • Paid Personal/ Sick Leave

  • Company Paid Life Insurance

  • Company Paid AD& D Insurance

  • Company Paid Short- Term

  • Company Paid Long-term Disability

  • Supplemental Life Insurance

  • Dependent Supplemental Life Insurance

  • Educational Assistance

  • Financial Planning

  • Retirement Savings Plan with company matching

  • Company outings and events




Members of Team Edgewood enjoy a positive, supportive environment where employees are encouraged to develop their skills and talent to their fullest potential.



Edgewood Management and Vantage Management are Equal Employment Opportunity Employers